JOB DESCRIPTIONS 

 POSITION: BOYS/GIRLS HOUSE LEAGUE CONVENOR

RESPONSIBLE TO: DIRECT/EXECUTIVE

RESPONSIBILITIES :

• Coordination of specific age-group activities as prescribed by Club
• Provide a liaison between the House League Coach, parents and the Club Executive
• Attend convener meetings as set by the Club Executive
• Oversee the establishing of House League Teams and ensuring that teams are balanced throughout the season
• Ensuring appropriate age-group teams have volunteer coaches
• Presentation of “Terms of Reference” and limitations relative to roles and responsibilities of coaches
• Monitor volunteer coaches and ensuring that they are abiding by the Club Policies and Procedures
• Organization of league for age-group as set by Club Constitution
• Placement of late player registrants
• Ensure player eligibility for age-group
• Monitor and report referee attendance and signing of games
• Monitor referee paper work to ensure no errors in scores and games
• Monitor scorekeeper and ensure they are meeting their roles and responsibilities
• If necessary, monitor field and building conditions and report back to Club Executive
• Ensure league standings are up to date and accurate
• Convene House league tournaments and responsibilities to the operation of entire tournament
• Conduct monthly meetings with volunteer coaches as set out by the Club

• Club registration on prescribed dates
• Player evaluations
• Club photo day(s)
• Youth Soccer Finals
• Organization of other Club-related events as required

POSITION: TIME KEEPER

RESPONSIBILITIES:

• Ability to communicate clearly through public adress system
• Ability to operate a score clock
• Excellent written and verbal skills
• Understanding of the rules of indoor soccer
• Ability to perform multiple tasks in a high intense environment
• Ability to operate music and public address system
• Make announcements throughout your shift

PERSONAL QUALITIES:

• Very outgoing and charismatic
• Strong sense of humor
• Ability to speak into a microphone
• Ability to deal with coaches and referee’s

 POSITION: CONCESSION

• Arrive at the game 90 minutes prior to kick off
• Set up stock and any signage. Prepare cash float
• Sell Chips, Hot Dogs, Pop, Candy, Chocolate Bars, Pizza, Coffee, Hot Chocolate
• Sell and collect money. Give to co-coordinator at end of the night
• At the end of 2nd game. Count inventory and give deposit & summary sheet
• Give deposit to the co-coordinator

POSITION: CONCESSION RUNNERS

• Arrive at the game 60 minutes prior to kick off
• Stock up a the concession and proceed into stands or beer tent to sell items.
• Take float from the concession staff for the night
• Cash in each time you recycle concession product
• Run products

POSITION: MERCHANDISE

• Arrive at the game 90 minutes prior to kick off
• Take out Merchandise from Bins and display in the booth
• Make sure you have your float
• Take inventory after the 2nd game. Use summary Sheet.
• Reconcile with Sales and Hand deposit and summary sheet to co-coordinator
• Pack up merchandise into bin for set-up crew to secure at the end of the night

POSITION: MERCHANDISE RUNNERS

• Arrive at the game 60 minutes prior to kick off
• Report to Marketing Director
• Sell in the stands; 50/50 tickets/Jersey Draw tickets/other promos
• Help in administering the draw at the 85-minute mark

POSITION: TICKET SELLERS

• Set up in Ticket Booth "A" just outside the gate. Spectators who need to buy tickets must come to this Booth first
• Ensure Adminssion Signs are Clean and Visible. Familiarize yourself with any game promotions and ticket colours
• Check tickets for date and prices
• Set up Cash Drawer with float. Get float from co-coordinator
• Take ticket sales until 15 minutes into the 2nd half. Close gate at the 60 minute mark on the scoreboard
• Count money and reconcile with tickets sold. Use summary Sheet. Put deposit into designated folder and give to coordinator to secure
• Store cash boxes and signs in the equipment room ath the end of the night

POSITION: TICKET TAKERS

• Set up Ticket Booth "B" at the front gate where you will take tickets. Tear stubs apart and keep botton small portion
• Control VIP Season Passes
• Get Will Call List from Marketing/Promotions
• Store tickets into gate box
• Bring gate box into the office at halftime to do the total attendance. Record total tickets collected into appropriate Summary sheet. You are the key person to confirm total attendance
• Use spreadsheet to complete tally

POSITION: TICKET COUNTERS

• Set up in a position past the ticket sellers and takers
• Click/count everybody that comes through the gate
• At halftime, proceed with ticket takers to do attendance report. Assist in Summary Sheet provided
• Return "clicker" to co-coordinator

POSITION: MASCOT

• Arrive at the game 90 minutes prior to kick off
• Report to Marketing Director for instructions
• Put on suit and store properly for set up crew to secure at the end of the night

POSITION: MASCOT ATTENDENT

• Arrive at the game 60 minutes prior to kick off
• Report to Marketing Director
• Act as security for the Mascot throughout the game during promotions
• Assist with the Mascot

POSITION: FIELD CREW-SET-UP/TAKE DOWN/ GROUNDS & SECURITY

SET-UP

• Arrive at 6:00pm or 1 1/2 hours before kick off
• Set up all signage in proper location
• Put up Flag posts in 4 corners of the field
• Set up merchandise Booth- Bring over boxes of Merchandise/ Two tables & Chairs
• Set up Concessions Booth- Bringany concession supplies to the booth
• Put water on 2 Player Benches/Ref. Bench/Ref Change room
• Set up ticket booths- 1 table/bring over designated promotional items
• Ensure water is filled in player change room
• Set up BBQ for concession and Canopy
• Set up Beer Tent- Bring over coolers and stock beer. Bring over supplies
• Set up Ref Change room with tables and 4 chairs & towels
• Pick up Ice 

DURING THE GAME

• Designate persons to Washroom Duty
• Monitor Water
• Un-lock change rooms at 1/2 time

 TAKE-DOWN

• Pile up all the signs away from the field
• Put away all the tables/BBQ/Tent/Canopy
• Store all the concession supplies/merchandise/water jugs/flag poles/ into trailer
• Ensure all gates are locked   

LIASON- VISITING TEAM & REFS

• Arrive at field 1 1/2 hours prior to kick off
• Meet with Referees and Visiting teams as they arrive into the stadium
• Provide both Refs/Visiting team a copy of the Competition Timeline
• Discuss and make them aware of the process for introductions and halftime
• Assist referees with any needs they may have
• Provide the game balls in referees room. Ensure to collect all 9 balls and store in the secured trailer at the end of each night
• Assist at the referee bench during the game to ensure refs/visiting team needs are met

POSITION: BEER TENT

• Arrive at the game 90 minutes prior to kick off
• Stock all the beer and glasses
• Ensure you have a float from the coodinator
• Sell beer until the 75-minute of the game. Close all sales
• Ensure no person leaves the tent with alcohol- door secruity (set up crew)
• Reconcile sales and give to deposit to co-coordinator at the end of the night
• Pack up all beer including empties and give to the set up crew to secure at the night of the night

POSITION: STATISTICIAN

• Arrive at game 90 minutes prior to kick off
• Pick up package from General Manager
• Check scoreboard to ensure its working and administer throughout the game
• Complete stats as per instruction 
• Give to the General Manager at the end of the night  

POSITION: VIDEO

• Arrive at the game 60 minutes prior to kick off
• Set up camera to video
• Film game
• Pack up camera and give to Statistician at the end of the night

POSITION: P.A. ANNOUNCER

• Arrive at the game 90 minutes prior to kick off
• Report to marketing director
• Review game script
• Sound Cehck
• Help pack up equipment at the end of the night